- 1System for every bill and the accounts
- Approvalstep on every bill type
- PDFand Excel export for every report
- .NETwith an SQL database
The challenge
Billing ran on Excel, Tally and other applications, and managing every type of bill together with finance was tough.
An airport raises many different kinds of bills: charges for flight movements, commercial bills for contracts, electricity, water and royalty, terminal bills such as airport passes, and expenditure bills to vendors. Each has its own rules, rates and approvals.
Managing every type of bill, and keeping all of it together with finance, was tough.
Catabatic built one system for the Airports Authority of India (AAI). All revenue billing and expenditure bills are managed in it, together with finance.
What we built
Staff work through traffic billing, commercial billing, terminal billing, vendor payments and the accounts in the same application, and every bill type goes through its own approval step.
Traffic
The daily work of managing movements and billing them.
Permission
Add permissions and see the full list of permissions.
AOCC log
Arrivals and departures show by date. Staff enter the actual times and add non-scheduled flights with an arrival form.
Cash and carry
Movements marked cash and carry get a cash invoice, which is handed to the airline against payment.
Invoicing
Landing, parking, UDF, PSF, pushback and other invoices for the remaining movements.
Update before approval
Passenger count, nautical mile (up to 165 or above) and other details are updated first.
Approve invoices
Each generated invoice is approved before it is final.
Search
Search invoices and search movements.
Invoice configuration
Configuration for invoices.
Overflight billing
Overflight movements, from permission to invoice. This runs at multiple airports.
Overflight permissions
Manage permissions for overflight airlines.
Radar data
Overflight data is fetched from radar and shown on a screen. Staff compare it with the permission data, correct it if required and move it to billing.
Overflight invoices
Generate the overflight invoice and approve it.
Commercial
Bills that do not come from flight movements. Each bill type has its own approval.
Rate master and contracts
Rates and contracts, with contract bills.
Electricity and water
Connections, bills and bill approval.
Miscellaneous bill
Bill and approval.
Royalty
Bill and approval.
Throughput
Bill and approval.
Pushback
Bill and approval.
Ground handling
Bill and approval.
CUTE charges
Charges and approval.
BRS charges
Charges and approval.
Terminal management
Airport passes and the invoices raised for them.
Airport passes
Passes are managed, with approval.
Invoices
Terminal invoices, with invoice approval.
Vendor and expenditure
Buying and paying, in the same system.
Vendor and item masters
Vendors and the nature of each item.
Purchase orders
Raise purchase orders and review summary reports.
Expenditures
Record expenditures.
TDS master
TDS settings for vendor payments.
Liability vouchers
With approval.
Payment vouchers
Approve payments and search payment vouchers.
Finance and accounts
Finance works in the same system as billing.
Receipts
Receipts are recorded.
Vouchers
Vouchers and voucher approval.
Ledgers
Account ledger and consolidated account ledger.
Returns
TDS, TCS, TDS on GST, labour cess and employee TDS returns.
Remittance
Remittance is managed in Finance.
Reports and e-invoice
What the team and management need to see.
Financial statements
Trial balance, balance sheet, profit and loss and profit and loss appropriation.
Registers
Traffic and non-traffic realization registers.
Ageing
Debtor and creditor ageing, and debtor secured and unsecured.
Tax reports
GST, TDS, TCS, employee TDS, labour cess and TDS on GST reports.
Expenditure reports
Expenditure, expenditure HSN, cost centre and expenditure payment reports.
Party ledger and BRS
Party ledger and BRS reports.
Export to PDF or Excel
Any report can be exported.
E-invoice
E-invoice is available.
Settings and masters
Set up once and kept up to date.
Facilities and airports
Facility master, airport facility and airports.
Aircraft and airlines
Aircraft types, airlines and registration.
Parties and GSAs
Party master and GSA master.
Bays and tow bars
Bay master and tow bar master.
Billing setup
Billing preferences, account codes, LOI and conversion rate.
How it works day to day
- 1
Set up
Masters, rates, contracts and billing preferences are set once and kept up to date.
- 2
Record the day
Staff enter the actual movement times, raise cash and carry invoices and prepare the commercial bills. Where overflight billing is used, radar data is compared with the permissions and corrected before billing.
- 3
Check and approve
Passenger count, nautical mile and other details are updated, and each bill goes through its own approval step.
- 4
Pay and account
Receipts, vouchers, payments, ledgers and returns are handled in the same system.
- 5
Report
Reports are exported to PDF or Excel, and e-invoices are available.
In use
Where it runs today
Built for the Airports Authority of India (AAI). It has since been customised for multiple airports in India and for airports in other countries, where it is used for traffic billing, including overflight billing.
Who uses it
Airport staff, in their daily work.
Technology
Built on .NET with an SQL database.
Need billing built around your airport?
Tell us about your charges and your process. We will reply with how we would build it.